How to Create Zoom Meetings On the Meetings tab, click Schedule Select your meeting settings. Topic: Enter a topic or name for your meeting. Attendees: Enter the email or name of participants that you want to invite to your event. Date & Time: Start: Select a date and time for your meeting. (Optional) Repeat: Choose if you would like a recurring meeting (the meeting ID will remain the same for each session). Calendar: Select a calendar service to add the meeting and send out invites to participants. Outlook: Open the Outlook desktop app and create an event for the meeting. Event Type: Select whether this event is Offline, Zoom Meeting, or Zoom Phone Call. Offline: No additional meeting details are added. Zoom Meeting: The calendar event will be scheduled with a corresponding Zoom Meeting. Zoom Phone Call Location: Enter a location for this meeting. Room: Enter a room for this meeting. Description: Add some additional context and description for this event. Attachments: Add any relevant attachments invitees need to have before the meeting starts. Visibility: Choose how you want this calendar event to be visible to others viewing your calendar, either Default visibility, Public, or Private. Show Yourself as: Choose how you want your status to be displayed to others during this calendar event, either as Busy or Free. Allow Attendees to: Adjust these calendar event permissions regarding how other invitees can view and adjust the calendar event. Modify the event Invite others See list of attendees Export: Select the checkbox to use an external calendar. Meeting Security Passcode: Enter a meeting passcode. Joining participants will be required to input this before joining your scheduled meeting. Waiting Room: Enable Waiting Room for the meeting. Only authenticated users can join: Restrict access to the meeting so that only signed-in users can join. Meeting ID Generate Automatically: Generate a random unique meeting ID. Personal Meeting ID*: Use your Personal Meeting ID. Video Host: Choose if you would like the host's video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video. Participants: Choose if you would like the participants' videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video. Advanced Options: Click the arrow to view additional meeting options. Mute participants on entry: If join before host is not enabled, this will mute participants as they join the meeting. Participants can unmute themselves after joining the meeting. Note: To mute all participants currently in a meeting, see the options to manage participants. Allow participants to join before start time: Allow participants to join the meeting without you or before you join. If enabled, you can also choose how far in advance of the scheduled start time you wish them to be able to join: 5 minutes, 10 minutes, 15 minutes, or Anytime. Request permission to unmute participants: Participants will be prompted to provide the host with consent to be unmuted at will by the host. If declined, the host will still have the option to Ask to unmute. Automatically record meeting Enable focus mode when meeting starts: Automatically start the meeting with focus mode enabled, in order to provide fewer distractions to all meeting participants. Approve or deny entry to users from certain regions and countries: Host can either allow only participants from specific countries/regions to join, or block all participants from specific countries/regions. Schedule for*: If you have scheduling privilege for another user, you will be able to choose who you want to schedule for from the drop-down menu. Alternative hosts: Enter the email address of another Licensed Zoom user on your account to allow them to start the meeting in your absence. If enabled, you can also select the check box to Allow alternative hosts to add or edit polls. Click Save to finish, and open the selected calendar service to add the meeting.If you are scheduling a recurring meeting, you will need to set the recurrence in your calendar service.
